Refer to Ch. 14 of Technical Communication for this assignment to review the different types of correspondence in the workplace.
Write a 200- to 350-word workplace memo, letter, e-mail, or microblog that addresses the following scenario:
You are working as the communications officer for a company located in a large office building with designated areas for employee breaks and lunches, located on each floor. The company’s president has asked you to send a memo via e-mail directing all employees to clean their own mess before leaving the break room.
There have been repeated instances of spills on counters, garbage left behind, and employee lunches and food items spoiling in the refrigerators. The president wants you to warn employees that he may direct the cleaning staff to throw out everything in the refrigerator on a daily basis, if the situation continues. Additionally, he would like you to direct employees to clean any mess they encounter in the break rooms, regardless of whether or not it was their own. Basically, he wants you to create a guide of breakroom “Do’s and Don’t’s” for employees.
Follow the guidelines for ensuring quality and appropriate tone discussed in Ch. 14, and include the following:
- Planning and composing that demonstrates understanding of the audience for whom you are writing, as discussed in Ch. 14 of Technical Communication
- Writing that follows the characteristics of good writing as discussed in Ch. 9 and 10 of Technical Communication, such as verb-to-word ratio, keeping the subject near the verb, tone, and active voice