This assignment has several different pieces that complete a
project management assignment. I’ve included how many pages each section is
required to be and all the details for each section of the project to complete
the entire paper.
At the end of this paper, I’ve included what the project is
about and the proposal. Go off this proposal to create the entire paper.
PROJECT CHARTER (1
and 1/2 pages)
There are many different parts and documents that comprise a
project. In this activity you will create a project charter for your course
project. The project charter is a document that formally recognizes the
existence of a project and provides a summary of the project’s objectives and
management. A project charter template is provided for you.
This assignment will construct another part of your course
project. A Project Charter Template is provided for you. When completing the
project charter refer to the sample in Chapter 3 of your textbook. Your
finished product should contain all of the usual elements of a project
including:
• Project title and date of authorization (date
in month/day/year format)
• Project manager’s name and contact information
(professional contact information – does not need home address)
• Summary schedule or timeline, including planned
start and end dates (in month/day/year format); milestone summary with
milestones and scheduled dates of submission (in month/day/year format)
• Summary budget or estimated cost allocation
(with $ preceding all monetary amounts)
• Project objectives
• Success criteria (how the project will be
evaluated)
• Summary of management approach for the project
• Roles and responsibility matrix
• A section for key project stakeholders to sign
off on the charter
• A comments section for stakeholders to provide
important comments related to the details
PROJECT SCOPE &
TIME MANAGEMENT (1 and 1/2 pages)
By the end of this assignment, you should be able to draft a
scope statement for the project you selected in Module 1 and construct a simple
Work Breakdown Structure (WBS) for your planned project.
A project scope statement is a document that specifies the
requirements for your project. It defines the features and functions that are
to be implemented in the project. It also describes any specific processes that
must be used in the project. A project scope statement includes detailed
characteristics, deliverables, and success criteria.
A Work Breakdown Structure (WBS) or Process Breakdown
Structure (PBS), as noted in your text, helps assure project managers that all
products and work elements are identified, to integrate the project with the
current organization, and to establish a basis for control. The WBS is a
hierarchical structure that facilitates evaluation of cost, time, and technical
performance at all levels in the organization over the life of the project.
Your text includes examples of Work Breakdown Structures in
Chapter 4. There is also a WBS template loaded for you.
Work Breakdown Structure Template for Project Name
Prepared by: Date:
- Main
category 1
1.1 Subcategory
1.2 Subcategory
1.2.1 Sub-subcategory
1.2.2 Sub-subcategory
1.3 Subcategory
1.4 Subcategory
2.1 Subcategory
2.2 Subcategory
2.2.1 Sub-subcategory
2.2.2 Sub-subcategory
2.3 Subcategory
2.4 Subcategory
3.2.1 Sub-subcategory
3.2.2 Sub-subcategory
First, create a scope statement for your proposed project.
Be sure the statement adequately covers the high-level items you plan to
complete. Please refer to Figure 4-6 in the textbook for specific information
that needs to be provided in a scope statement.
Next, create a Work Breakdown Structure (WBS) for your
project. You may create the WBS using Microsoft Project, Microsoft Visio, or
Microsoft Word (using the shapes available in the program). The product you use
to create the WBS is not as important as your understanding of your proposed
project and how to break it down to the elements recorded in a WBS.
The length of this assignment will vary based on your
project. The WBS should be contained in one or two pages and the scope
statement can be on a separate page if you are using different software
packages to complete this assignment. This assignment deviates from traditional
Excelsior assignments in that you do not need references or APA format. You do,
however, need to ensure the WBS is readable and properly labeled, and proper
grammar and spelling are used. Please refer to Chapter 4 in the text for examples.
A WBS template is loaded to this course for you.
REQUEST FOR PROPOSAL (1 page)
Draft a Request for Proposals (RFP) for the project you
selected in Module 1.
RFPs are standard in many industries as a means to identify
potential suppliers, determine costs for products, and establish quality
expectations for projects. In this activity, you will create an RFP for a
product or input in your course project.
An RFP is a solicitation for proposals from perspective
suppliers. Regardless of any prior relationship between a supplier and the
company offering the RFP, the seller would disclose, specifically, what
products and/or services the company is offering, usually establishing some
measure for quality of each product and/or service, and the price and quantity
of each item.
In some industries such as information technology (IT) and
healthcare, the RFP process can assist the company in determining whether the
initial project plan is complete or whether key elements are missing. This is
accomplished by comparing RFPs and reading the specific language provided
including the descriptions of features and benefits. Often, companies may not
have the necessary expertise to fully establish all elements for a project.
Relying on an RFP to help identify missing or incorrect elements is potentially
dangerous, but can provide insight to company personnel so that they may make
the best decision regarding the implementation of their project.
First, review your project documents for this course. Your
scope statement (created in Module 3) and your WBS (also created in Module 3)
are helpful as you determine what product or service you identify as you craft
your RFP. Remember that an RFP is crafted with caution, as you do not wish to
alert competitors to proprietary business information or upcoming products your
business is developing.
After a review of your documents, select a single product
(input) or service (some type of work/effort that must be completed to finish
the project) that is essential to the completion of your product. For example,
if you determined your project for this course was to start a homemade baking
business, you would not use a plastic wrap RFP for this project, as it is
trivial to the final product. Instead, you would construct an RFP for a
commercial oven or a vendor for organic flour or specific high-quality
ingredients, without which your product would not be distinct or successful.
The length of this assignment will vary based on your
project, but should not exceed three (3) pages maximum, any essential images or
exhibits, or the reference page. If you have more than three pages, you have
given away too much of your proprietary information. Please refer to Chapter 6
of your text for examples. Additionally, please adhere to common project
management format for dates (month day, year or mm/dd/yyyy) and monetary
amounts (include the $ with all monetary amounts) for ease of understanding by
readers. In-text citation is not necessary, as it is not used in RFPs but a
reference page showing where you found essential information such as measures,
specifications, and details you included in your RFP is required.
EXECUTING PROJECTS (3
pages)
You will be presented with information concerning a company
facing a situation that requires at least one decision to be made. Read the
case and using the course material and your additional research, write a short
paper that briefly identifies the issues and proposes a solution that includes
a justification for your choice.
Managing team harmony is essential to successful projects
and employee workplace comfort and quality. Unfortunately, conflicts can arise
when working with others. Consider the following situation and write a short
paper identifying how to best resolve the situation while preserving the team.
Your work should include research and quality references to support your
solution.
You are the project manager for a large multi-national
project. Team members live in three different time zones and on three different
continents. While all speak fluent English, there are many communication
issues, most arising from the schedules of different team members. It has been
difficult to get project updates and to interact with the various members of
the team because of the differences in time and location. You created a
communication plan, but most of the team has ignored it in favor of sending all
issues, work products, and updates via email.
• Identify which of the six conflict-handling
modes discussed in Chapter 6 (confrontation, compromise, smoothing, forcing,
withdrawal, and collaborating) would be the best approach to resolving the
current conflict.
• What should be done to address the
communication issues?
• What can be done to enforce use of the
communication plan?
• What measure will you use to determine if these
changes are successful?
Write a 3-page paper in Word format. Use the American
Psychological Association (APA) style (6th edition) for writing your
assignment.
MONITORING AND
CONTROLLING PROJECTS (3 pages)
Considering your project and the risk that exists. First
determine what that risk is and how it could positively or negatively impact
the successful completion of the project. In this module, you have witnessed
several issues and events that can cause a project to exceed the budget or fail
to meet the schedule. Considering your project, identify monitoring tools and
techniques for at least three elements of your project. Share how your proposed
techniques and tools will help prevent your project from getting off track.
Consider a different element (not shared as one of the three above) within
your project. For that element, describe what went wrong and how it failed to
stay within the scope of the project. Determine a plan for bringing that
element back within the approved scope of the plan.
Write a 3 – 5 page paper in Word format. Use the American
Psychological Association (APA) style (6th edition) for writing your
assignment.
CLOSING OUT THE
PROJECT (2 pages)
As you have learned, there are differences that must be
considered when engaging in international projects. Consider your project for
this course. Imagine you are either planning to offer your product or service
for sale in another country or sourcing elements for your project from another
country.
Respond to the following:
• What countries are you considering for the sale
of your project or outsourcing inputs for your project? Why did you select
those countries?
• What should you learn about the countries you
are considering? Would you make contact or outsource this part of the project
to another country? Why did you make this choice?
• Now consider that something went wrong in the
outsourcing process. An employee at your company has insulted a manager at the
company you were working with and now you must try to salvage the relationship.
What specific steps would you take?
Write a two-page paper in Word format. Use the American
Psychological Association (APA) style (6th edition) for writing your
assignment. Be sure to support your position with quality resources.
HERE IS THE PROPOSAL
FOR MY ASSIGNMENT AND WHAT THE ENTIRE PROJECT WILL BE WROTE ABOUT:
Project Proposal Form
Date: 1/01/2017
Project Manager:
Name of Project: Crestar Project
Project Sponsor: Barclays bank. To provide for these
upgrades, the project will acquire funds from different sources. The primary
sponsor of the project will be a financial institution, preferably an
international banking corporation like Barclays Bank. Sourcing for an external
donor will allow the business continue its day to day activities without
interruptions due to shortages of funds (Eduardo, Serra, & Kunc, 2015). The
business will also assist to sponsor the project to reduce the amount of loan
acquired from the bank.
Project Classification: Infrastructure
What business problem does this project solve? Crestar
project will help solve the backlog of operations affecting the flow of
activities in the firm. By incorporating better technological devices, Crestar
project will facilitate easy communication and linkage between different levels
of the business in an effective and timely manner, increasing efficiency and
productivity of the firm.
How does this project align with our organizational strategy
and support our mission and vision? The project aligns with the business
organization strategy in that it supports the company mission and mission of
providing quality services to clients in an efficient and timely manner. By
improving technological infrastructure, the project provides for fast delivery
of services, and also a platform with which the management can utilize to
identify and improve shortcomings in operations of the business.
What are the major deliverables of the project?
Project derivatives of the Crestar project will be tailored
towards the customer. The project will provide for timely and fast delivery of
services to the client. The software delivered by the project will provide an
interface for client interaction with the employees thus creating a platform
where the client can better express his or her requirements and also provide
feedback regarding the quality of services offered. Systems will also be
derived from the project. Here, a detailed way of implementation will be laid
out identifying trainers of the upgraded software and how these will be tested
for the business. Milestone to be achieved is another derivative that will be
obtained from the project (Eduardo, Serra, & Kunc, 2015). A due date for
project implementation will be set, within which all accomplishments required
will have been achieved. By this time, the test products will have been tested
and approved for implementation.
What is the impact of not doing the project?
Therefore, failure to do the business project will make the
business continuously offer low quality services to the customers. The
enterprise will also not be able to identify measures necessary to improve
their operations as customer interactions will be tense, and feedback not
recorded.
What are the 3 major risks for this project?
The project, however, has some risks. The project requires
high funding which may cause the business have a massive debt. Technological
advancement may put off conservatives and technological illiterate customers,
causing a reduction in the customer base. The technology chosen may become
obsolete within a short period and thus not serve the intended purpose.
How is success of the project measured?
Customer feedback will be used to evaluate the success of
the project, measuring if the intended purpose of providing customer
satisfaction has been met (Kaiser, Arbi, & Ahlemann, 2015). The number of
customers served will also be compared to that served before implementation of
the project. A larger number of customer served will thus signify success of
the project, while a lower number signify its failure.
Will this project require?
Internal Resources Yes Resources Available? Yes
External Resources Yes Resources
Available? Yes
Estimated cost of the project (in USD) $_240, 000
Budget Breakdown (List large budget items and corresponding
portion of the budget below – expand as needed):
1) Purchasing
of new PCs $100, 000
2) Database Upgrade $80, 000
3) Personnel training $60, 000
Project Time Frame: Start Date: 2/01/2017 End
Date: 5/01/2017
Estimated length of the project (days, months, or years) __3
months
Project Team (Add more lines as needed):
Name: Mary Jones Position
on Team: Chairperson
Name: Sod Muniz Position
on Team: Secretary
Name: Walter Douglas Position
on Team: Member
Name: Roy McClain Position
on Team: Member
Name: Fester Miller Position
on Team: Member
Business Management Proposal
A business enterprise requires constant improvement of both
personnel and equipment employed. This allows the business remain competitive
within a changing business environment. Staff training should, therefore, be
complimented with equipment upgrade for better business outcomes. Crestar
project is an infrastructure type of business project meant to upgrade existing
equipment for better performance. Crestar project will help solve the backlog
of operations affecting the flow of activities in the firm. By incorporating
better technological devices, Crestar project will facilitate easy
communication and linkage between different levels of the business in an
effective and timely manner, increasing efficiency and productivity of the
firm.
Donors
To provide for these upgrades, the project will acquire
funds from different sources. The primary sponsor of the project will be a
financial institution, preferably an international banking corporation.
Sourcing for an external donor will allow the business continue its day to day
activities without interruptions due to shortages of funds (Eduardo, Serra,
& Kunc, 2015). The business will also assist to sponsor the project to
reduce the amount of loan acquired from the bank.
Project derivatives
Project derivatives of the Crestar project will be tailored
towards the customer. The project will provide for timely and fast delivery of
services to the client. The software delivered by the project will provide an
interface for client interaction with the employees thus creating a platform
where the client can better express his or her requirements and also provide
feedback regarding the quality of services offered. Systems will also be
derived from the project. Here, a detailed way of implementation will be laid out
identifying trainers of the upgraded software and how these will be tested for
the business. Milestone to be achieved is another derivative that will be
obtained from the project (Eduardo, Serra, & Kunc, 2015). A due date for
project implementation will be set, within which all accomplishments required
will have been achieved. By this time, the test products will have been tested
and approved for implementation.
Organizational strategy
The project aligns with the business organization strategy
in that it supports the company mission and mission of providing quality
services to clients in an efficient and timely manner. By improving
technological infrastructure, the project provides for fast delivery of
services, and also a platform with which the management can utilize to identify
and improve shortcomings in operations of the business. Therefore, failure to
do the business will result in poor quality of services offered by the
business. The enterprise will also not be able to identify measures necessary to
improve their operations as customer interactions will be tense, and feedback
not recorded. Customer feedback will thus be used as a tool to evaluate the
success of the project, measuring if the intended purpose of providing customer
satisfaction has been met (Kaiser, Arbi, & Ahlemann, 2015). The number of
customers served will also be compared to that served before implementation of
the project. A larger number of customer served will thus signify success of
the project, while a lower number signify its failure.
Project risks
The project, however, has some risks. The project requires
high funding which may cause the business have a massive debt. Technological
advancement may put off conservatives and technological illiterate customers,
causing a reduction in the customer base. The technology chosen may become
obsolete within a short period and thus not serve the intended purpose.
The project will require both internal and external
resources. The project will run for three months commencing on 2/01/2017 and
end on 5/01/2017. Estimated total costs of this project will be as follows:
Purchasing of new PCs – $100,000
Database upgrade – $80,000
Personnel training – $60,000
Total average cost = $240,000
The project will have five team members.
Name: Mary Jones Position
on Team: Chairperson
Name: Sod Muniz Position
on Team: Secretary
Name: Walter Douglas Position
on Team: Member
Name: Roy McClain Position
on Team: Member
Name: Fester Miller Position
on Team: Member
References
Eduardo, C., Serra, M., & Kunc, M. (2015, January).
Benefits Realisation Management and its influence on project success and on the
execution of business strategies. International Journal of Project Management,
33(1), 53-66.
Kaiser, M. G., Arbi, F. E., & Ahlemann, F. (2015,
January). Successful project portfolio management beyond project selection
techniques: Understanding the role of structural alignment. International
Journal of Project Management, 31(1), 126-139.
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